Just because you had something planned for your in-person event, doesn’t mean it’s going to translate virtually. Make sure there is a way for your delegates to ask questions and have these moderated by an emcee or viewable for the speaker. Often it will be the keynote speakers who are the star attractions for some people. While your virtual keynote sessions will be delivered a little differently to normal – having a solid line-up of A-list speakers is still important for your content strategy. Interactions can be either via a chatline, chat forum or breakout room. Break-out sessions are also effective particularly when they involve small numbers of people who can easily form connections with each other. Give your audience the opportunity to network with sessions such as a ‘virtual happy tour’ or a game show, where delegates get to interact in groups and work as a team. Networking online allows people to interact as little or as much as they want to, at their own pace. Virtual networking can be just as effective as meeting someone face to face. Additionally, make sure there is variety in the format of each session, whether that’s by creating a panel environment, having a two-person presentation or using creative video editing for any pre-recorded sessions. Consider adding in videos related to the content, activities like chair yoga or team-based trivia, run a raffle or a competition around lunch time so people have the option to take a break. Strike a balance between information, entertainment and physical activity.
While presentations and webinars are important, you’ll need to mix your content up and give your audience a break from talking heads and PowerPoint screens.
#Virtual event emcee how to#
How and when do they mute themselves, how do they indicate they’d like to ask a question or do they write their question in a chat box? Are there editing tools they can use during the presentations and how do they switch sessions if there are different sessions running at the same time? Basic points to keep in mind are the functionality of the chat box, how to raise hands, muting and unmuting, the size of the screen and how to exit full-screen mode. Show delegates how to use the virtual platformĪt the start of your virtual event, give a tutorial to show your virtual audience how to use the platform your event is being hosted on.
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